Budget and Operations Coordinator

Budget and Operations Coordinator Job #: 042630 Location Syracuse, NY Pay Range: $22.17 - $24.52 Hours: Standard University business hours 8:30am - 5:00pm (academic year) 8:00am - 4:30pm (summer) Hours may vary based on operational needs. Job Type: Full Time Job Description: The Budget & Operations Coordinator plays a critical role in supporting the College of Visual and Performing Arts financial and operational infrastructure. This position primarily supports the Part-Time Instructor contract management and supplemental compensation administration functions while contributing to the Colleges broader budget, payroll, and purchasing operations.

The role requires strong analytical ability, attention to detail, and the capacity to manage complex, high-volume transactional activity with accuracy and sound judgment. The coordinator serves as a key resource to academic departments, ensuring financial integrity, regulatory compliance, and consistent service delivery across a dynamic academic environment. Education and Experience: Associate or bachelors degree preferred.

High school diploma or equivalent required with relevant professional experience. Skills and Knowledge: Strong analytical skills, attention to detail, organizational skills, discretion with confidential information, and effective communication. Ability to interpret and apply university financial and payroll policies while managing multiple recurring deadlines.

Service-minded approach with a positive attitude. Willingness to learn and contribute individually and as part of a high-performing team. Responsibilities: PTI Contract and Compensation Administration: Assist in managing the life cycle process for approximately 150 annual PTI contracts, including PIN requests, contract reconciliation, compensation calculation, semi-pay setup, and monitoring of drop/add adjustments.

Serve as a resource for college faculty, staff, and department administrators on HR and payroll policies, procedures, and systems. Research and resolve HR-related problems; escalate complex issues as appropriate. Monitor the shared VPA HR/payroll email and respond to inquiries promptly.

Review pending HR approvals, investigate discrepancies, and process payroll corrections (PARs/RAPs) or escalate issues to central Payroll as required. Provide backup payroll coverage for other coordinators as needed. Manage additional pay requests for stipends, overloads, summer pay, and other off-cycle compensation.

Manage the award and prize tracking and payment processes. Initiate and process journal entries and journal IDs to correct, reallocate, or record financial transactions. Reconcile college accounts and restricted funds.

Support financial reporting to college leadership and identify potential issues or discrepancies for follow-up. Provide cross-functional support for other Budget & Operations team members during high-volume periods, staff absences, or as directed by the Associate Director. Participate in process improvement initiatives, system upgrades, and training activities as needed.

Other duties as assigned. About Syracuse University: Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area: Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues.

Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. Application Deadline: Full Consideration By: To apply, visit https://www.sujobopps.com/postings/112500 Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law.

This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today.

The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Copyright 2025 Jobelephant.com Inc. All rights reserved.

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