Administrative Assistant

San Jose, CA, United States of America | Administrative Services Job Description Job Description We are seeking great talent to help us build The DNA of tech.®

Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets. We help the world's most in-demand technologies come to life. Every day our products touch your life and the lives of people across the world, though you likely do not know it. Come join us and help us build The DNA of tech.™

Vishay Intertechnology, Inc. is a Fortune 1,000 Company listed on the NYSE (VSH). Learn more at www.Vishay.com.

Do you want to help us build the DNA of tech.? Vishay San Jose, CA is currently seeking applicants for a Temporary Administrative Assistant.

Responsible for: Administrative support across the organization including Department Managers and Employees Worldwide. Duties include but are not limited to tasks such as acquiring and compiling data, preparing reports, coordinating meetings for departmental staff, reserves conference rooms or A/V equipment, and makes travel arrangements, ordering supplies, filing and records maintenance, incoming and outgoing mail. Develops, publishes and maintains key measurement charts, and data. Provides analytical and specialized administrative support.

Job Location:

This position is located San Jose, CA, which is well known as a vibrant city with many advantages that make it an attractive place to live. From its diverse culture, quality education, and thriving job market to its excellent weather and entertainment options, San Jose has much to offer residents.

What you will be doing:

Prepares monthly reports.

Administrative Support in the main lobby. Welcoming visitors and guests and directing them to the right contact.

Answering and transferring phone calls to the correct department, and taking messages

Files, organizes, coordinates, and assists in meetings

Prepares and develops timelines, charts, and graphs as necessary to evaluate the business conditions that include but not limited to macros, pivot tables and vlookups.

Set-up Domestic & International Travel accommodations and completes expense report.

Set-up/Arrange Departmental Lunch/Dinner

Coordinates processing of Purchase Requisitions and Orders.

Receive Incoming mail/packages, Sort and Deliver to Recipient.

Prepare shipment for Outgoing mail/packages.

Support Administration of QMS process.

Support Division QMS Head on Business process workflow

Maintain Record files/documentations. Maintain QA Log and Index.

Organizes, coordinates, assists in meetings.

Support Business Process Automation project

Support in Revision process of QMS documents

Support preparation of San Jose’s Yearly DNV - 3rd Party Audit

Monitor timely closure of SJ Internal Audit Non-conformances

Support Division Audit Management Improvement Project

Maintain KPI/Charts Audit metrics

Monitor Business Process Improvement, CAR issues, Customer N/C’s

Help with monthly Audit Steering committee meeting

Performs other receptionist special tasks and projects as assigned.

What you will bring along:

Ideal candidate will have associate's degree, Bachelor preferred, along with 2-4 years of professional business office experience.

Must have a pleasant personality, Excellent verbal and written communication skills, Organizational skills, be able to multitask and prioritize workload. Able to work independently, Accountable, Dependable and take appropriate action in accordance with direction and standard practice.

Intermediate/Advance knowledge in the use and operation of computers and software applications including Microsoft Word, Excel, Access and PowerPoint, Sharepoint. Promis and SAP are a plus.

Requires the ability to work with confidential documents and understand company procedures.

What can we offer you for your talent:

Do you have the skills we need? Are you ready to power your career as you power the world? .

Vishay committed to a workplace free of harassment and unlawful discrimination. We do not engage in discrimination or harassment based on race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, political affiliation, union membership, covered veteran status, protected genetic information or marital status in hiring and employment practices.

This position requires access to information subject to the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such, this position is open only to applicants who qualify as “U.S. Persons” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

It is the policy of Vishay to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status or a person’s relationship or association with a protected veteran, including spouses and other family members, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

As an equal opportunity employer, Vishay is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact [email protected] assistance.

Pay Range: $24.00-$27.00 per hour