TDA - FND Administrative Assistant (58434) (00058088) Organization: DEPARTMENT OF AGRICULTURE Primary Location: Texas-San Antonio Work Locations: REGION 4 SAN ANTONIO 8918 Tesoro Drive Ste. 120 San Antonio 78217 Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40.00 Travel: Yes, 5 % of the Time State Job Code: 0156 Salary Admin Plan: A Grade: 15 Salary (Pay Basis): 4,000.00 - 4,400.00 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: May 8, 2026, 9:04:13 AM Closing Date: May 15, 2026, 11:59:00 PM Description FOOD AND NUTRITION ADMINISTRATIVE ASSISTANT Salary Information: A15, $4,000 - $4,400/MO. State Classification: 0156 – Administrative Assistant IV FLSA Status: Nonexempt Posting Number: 26-58434-1R Location: San Antonio, TX Telework Option: TDA does not offer telework, and all employees are required to be physically present for work. HOW TO APPLY Apply online via CAPPS. Applicants applying through Work In Texas (WIT) will be required to complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section to be considered for the position. WHO ARE WE The Texas Department of Agriculture's Food and Nutrition Division administers 12 federal child and special nutrition and more than $2.5 billion in federal money annually used to fund the programs for the State of Texas. WHAT YOU’LL DO The Administrative Assistant will perform highly complex administrative support work for the Food and Nutrition (F&N) Division of the Texas Department of Agriculture (TDA) to contribute to the efficiency and effectiveness of the section and the agency. Work involves completion of general quality assurance pertaining to agency communication style guidelines, and to support Program Eligibility and Program Advancement sections. You will work under limited supervision with moderate latitude for the use of initiative and independent judgment. PRIMARY RESPONSIBILITIES Support hiring processes including scheduling and monitoring skills assessments and interviews, assist in preparing hiring documentation. Provide onboarding and offboarding assistance, ensuring workspace is prepared, equipment is secured and staff are welcomed. Ensure distribution lists are maintained accurately and communicate with IT for necessary updates. Route, prepare, edit, proof, and distribute correspondence, reports, forms, studies, and documents in compliance with agency and section processes and procedures. Assist in the management of meetings, training, and events. Tasks may include but are not limited to reserving rooms and equipment, scheduling attendees, sending invites for meetings, and supporting digital meetings. Assist with the coordination of travel arrangements, preparing, reviewing, and routing travel documents for section management. Evaluate pre- and post-travel documents for employees of the section, review documentation for accuracy, and coordinate training or solutions to complex situations. Create and maintain tracking system(s) for monitoring various processes and office operations; assist with ordering and maintaining an adequate inventory of office supplies for the assigned TDA F&N Office and help track outreach inventory; update tracking tools on a yearly basis. Assist in creating presentations and tools as needed. Tasks may include, but are not limited to, creating PowerPoint presentations, maintaining databases, compiling data, preparing various charts, graphs, and written summaries, and assisting in preparing division reports. Provide guidance to other staff as needed on areas of expertise. Explain and disseminate program information for internal and external audiences. Support cross-functional teams as appropriate, such as the F&N Admin Support Team, Centralized Services, and the Regional office staff. Develop, coordinate, and maintain record keeping and filing system for correspondence, forms, reports, and documents in accordance with Agency Records Management Policy. Follow all TDA policies and procedures. Perform other duties as assigned. Qualifications QUALIFICATIONS/REQUIREMENTS FOR THE POSITION (To be considered for the position, applicants must submit a State of Texas Application through CAPPS or WIT – experience listed on the application and/or resume must state how each of the following qualifications are met). Bachelor’s Degree (one year of work experience related to the primary responsibilities may substitute for one year of college). Minimum three (3) years’ work experience in the following (or closely related) fields: executive assistant, administrative assistant working with high-level executives, customer service specialist, or office manager. KNOWLEDGE, SKILLS & ABILITIES Knowledge of office practices and administrative procedures. Skill in providing customer service excellence to both internal and external customers; and in the use of standard office equipment. Skill in spreadsheet creation and utilization as well as technical ability to learn project tracking software, such as Smartsheet. Ability to communicate effectively, both orally and in writing; to implement administrative systems and procedures; to interpret rules, regulations, policies, and procedures; to provide guidance to others; to evaluate the effectiveness of new administrative systems and procedures; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality. PHYSICAL REQUIREMENTS & WORKING CONDITIONS Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight (up to 5%). TELEWORK & WORK HOURS The agency does not offer telework. TDA employees are required to be physically present for work. The agency’s core business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. TDA also provides limited customer service between 6:00-8:00 a.m. and 5:00-6:00 p.m. H-1B Visa Sponsorship We are unable to sponsor or take over sponsorship of an employment Visa. BENEFITS The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include: ü Retirement Plan ü Paid Group Health & Life Insurance for employees ü Paid Holidays ü Paid Vacation Leave ü Paid Sick Leave ü Longevity Pay ü Dental ü Vision ü Dependent Optional Life Insurance ü Voluntary AD&D Insurance ü Dependent Health & Life Insurance ü Health & Dependent care flexible spending accounts Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Careers Section , you may check the status of your application by accessing your profile and selecting My Jobpage and then selecting My Submissions. To be considered for the position, applicants must complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section. A valid government-issued driver’s license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driver’s license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first day Background Checks: A criminal conviction records check is required for applicants who are selected for a position. **Foreign Credentials: upload an evaluation of your coursework if you have obtained a degree(s) from a school outside of the United States; otherwise, we cannot give you credit for your degree. Some organizations that provide evaluation services are: Foreign Credential Services of America 1910 Justin Lane, Austin, TX 78757-2411 Phone: 512-459-8428 SpanTran: The Evaluation Company 2400 Augusta Drive, Suite 451 Houston, TX 77057 Phone: 713-266-8805 Global Credential Evaluators, Inc. P.O. Box 9203 College Station, TX 77842 Phone: 512-528-0908 Equal Employment Opportunity (EEO): TDA is an equal employment opportunity (EEO) employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity. Reasonable Accommodations: If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview or an HR representative at 512-463-7423. Whenever possible, please give the hiring or HR representative sufficient time to consider and respond to your request. TDA participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Military and Former Foster Child Employment Preference: TDA complies with the provisions of the veterans and former foster child employment preference acts. Please contact our Human Resources-Veterans Liaison at (512) 463-7454 for assistance. Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance in translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at MOS Administrative Support Codes.